Meeting Minutes

Minutes of AGM 2017

Approved 23rd August 2018

MKDSA AGM 24th August 2017 @ 6.30pm

Present: Committee & 31 Fully Paid Members
1800       Welcome and registration
1830       AGM

The AGM began at 18.35 
Chair of the MKDSA, Tom Stewart opened the meeting by welcoming and thanking all for attending.

Minutes of 2016 AGM were approved. 

Review of the Year
Highlights of the year included the following: 

•    The MKDSA raised over £5,000 towards the Changing Places Project.
•    The MKDSA Challenge Tournament to raise funds for the Changing Places project.
•    Two Fans Forums
•    Young Dons Zone 
•    History in the Making Project
•    Sponsored Scott Wootton 
•    Sponsored the Young Player of the Year award 
•    Sponsored the Disability Player of the Year award. 
•    MKDSA FC participated against Ex-Dons legends

Other activities for the Year
•    Approached the Football League regarding the treatment of our supporters during our first visit to Kingston. 
•    We were asked by the club for our input when they were updating the Customer Charter using best practice from across the whole spectrum of clubs and supporters via our contacts within the game.
•    Continued our memberships and good relationships with both the Football Supporters Federation and Level Playing Field for the benefit of supporters.
•    We had representatives on many of the clubs working parties.
•    Committee members dealt with numerous supporter queries, along with some complaints, during the season, and supplied information and interviews for football magazines/papers based throughout Europe.
•    A dedicated team of volunteers continue the ongoing task of cataloguing and recording our team’s history with our online archive.
•    We continued to work as a sounding board for the supporters by maintaining constant contact with the club and its directors on numerous issues.

 

Key objectives for 2017-18
The following were the key objectives identified for the coming season:
•    Raise visibility of the Supporters Association
•    Increase membership numbers
•    Continue to liaise with the club regarding supporter concerns
•    Set-up a working group to identify what the fans want from us a supporters' association

Motions
There were no Motions to be considered.

Constitutional Amendments
There were no Constitutional Amendments to be considered.

Committee Elections
There was one nomination for the role of Chair, 
1)    Steve Gifford was proposed by Russell Forgham and seconded by Dave Gundry.
The following members were voted to form the MKDSA management committee: -
•    Steve Gifford - Chairman
•    Carolyn Green - Treasurer
•    Sarah Goldsbrough – Young Dons and Events Organiser
•    Dave Gundry - Secretary
•    Rex Burton – Disability Officer 
•    Russell Forgham – Vice Chair & Webmaster
•    Tom Stewart
The meeting closed at 7.15pm

Minutes of AGM 2016

Approved on 24th August 2017

 

MKDSA AGM 18th August @ 6.30pm

 

Present: Committee & 51 Fully Paid Members

1800       Welcome and registration

1830       AGM

1930       Fans Forum

 

The AGM began at 18.35

Chair of the MKDSA, Tom Stewart opened the meeting by welcoming and thanking all for attending.

 

Minutes of 2015 AGM were approved.

 

Review of the Year

Highlights of the year included the following:

 

Monies raised throughout the year went to -

  • Members walk to Fulham raised £4300 for Willen Hospice

  • Richie Barker Sponsorship - £190

  • Player of the Year Sponsorship - £150

The association championed the efforts to gain votes from MK Dons supporters for the local charity SNAP in a bid to win a nationwide competition for a makeover from Johnston’s Paint, and through many members efforts it was rewarded with gaining the most votes nationwide winning the much-deserved makeover.

 

New ranges of MKDSA merchandise were introduced.

 

We were asked by the club for our input when they were updating the Customer Charter using best practice from across the whole spectrum of clubs and supporters via our contacts within the game.

 

Continued our memberships and good relationships with both the Football Supporters Federation and Level Playing Field for the benefit of supporters.

 

We had representatives on all the clubs working parties.

 

Committee members dealt with numerous supporter queries, along with some complaints, during the season, and supplied information and interviews for football magazines/papers based throughout Europe.

 

A dedicated team of volunteers continue the ongoing task of cataloguing and recording our team’s history with our online archive.

 

We continued to work as a sounding board for the supporters by maintaining constant contact with the club and its directors on numerous issues.

Constitution Changes

The following additions, amendments, deletions and corrections were agreed:

 

Additions: -

6.1.11: Online Archivist

The Archivist is responsible for creating, managing, and maintaining the MKDSA Online Archive.

Amendments: -

6.1.6: Social & Fundraising Officer

Responsible for organizing MKDSA social events and has primary responsibility for fund raising activities, supported by a sub group from the MKDSA Committee, and implementing additional membership benefits

 

To be amended to: -

6.1.6: Young Dons and Events Organiser.

Responsible for leading the social and fund raising activities that involve all our members, supported by a sub group from the MKDSA Committee, and implements any additional membership benefits that may become available.

 

Deletions: -

6.1.5: Communications Officer

Responsible for writing and issuing press releases and organizing other publicity events. He/she also has responsibility for liaison with the FC’s media and press department and publication of the newsletter

 

6.1.10: Webmaster

Responsible for construction, information updates, and maintenance, of the official MKDSA website

 

To be amended to: -

6.1.10: Communications & Webmaster

Responsible for writing and issuing press releases and organizing other publicity events. He/she also has responsibility for liaison with the FC’s media and press department and publication of newsletters. Also responsible for construction, information updates, and maintenance, of the official MKDSA website.

 

Correction: -

Following clause to be corrected: -

7.17: The MKDSA operates a rolling membership year policy i.e. membership lasts for one year from date of payment. The accounting year will run from 1st August to the 31st July

Incorrect dates published, to be corrected to:-

7.17: The MKDSA operates a rolling membership year policy i.e. membership lasts for one year from date of payment. The accounting year will run from 1st June to the 31st May

 

 

 

 

Committee Elections

The following members were voted to form the MKDSA management committee: -

  • Tom Stewart - Chairman

  • Carolyn Green - Treasurer

  • Sarah Goldsbrough – Young Dons and Events Organiser

  • Steve Gifford – Community Football Officer

  • Dave Gundry - Membership Secretary

  • Rex Burton – Disability Officer and Vice Chairman

  • Russell Forgham – Communications & Webmaster

 

The meeting closed at 7.15pm